Employee Offer Letter (California Exempt Employee)

An offer letter for a salaried (exempt) hire in California. It covers role and reporting line, work location, base salary, benefits, at-will terms and a choice of arbitration clauses.

Current Version

Source: General Legal (CC0 1.0)

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Instructions for filling out Employee Offer Letter (California Exempt Employee)

This template is used for official filing and documentation. Below are detailed instructions for completing, requirement details, and submission rules.

Who needs to fill out this document?

This form is designed for use by legal entities, individuals, or authorized representatives in the following cases:

California employers making a first hire.
HR teams drafting offers for exempt roles.
Founders who need a consistent offer letter.

What you will need before starting

Before filling out the interactive form, prepare the following details and documents:

1. Employee detailsName, address and the date of the letter.

2. Role and dutiesPosition, main responsibilities and the manager the employee reports to.

3. Pay and scheduleAnnual salary and the payroll frequency.

4. Work locationOffice address or remote arrangement, with the California city.

Step-by-step filling process

Enter company and employee details: Fill in the letterhead, date and the employee's name and address.
Describe the role: Add the position, duties, manager and work location.
Set compensation: Enter the salary and how often it is paid.
Pick one arbitration option: The letter contains alternatives; delete the one you don't use before sending.

Frequently Asked Questions (FAQ)

Does the letter work outside California?

It is written for California and mentions California law, so other states need changes.

What are the drafting notes in the text?

The template keeps notes for the author, such as the instruction to select one arbitration option. Remove them before you send the letter.

Is an arbitration clause required?

No. It is a choice your company makes. Have employment counsel confirm it fits California rules.

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